Organisation of distribution (GDO)

GDO program allows managing and optimising the operative cycle of the Traffic Office concerning the management of:

• delivery and collection orders and notes
• delivery rounds and lists
• active and passive rates
• results of the deliveries
• credit and debit invoicing
• printouts and statistics
• stock documentation, checking and invoicing computation

Using these functions reduces to a minimum the physical handling of the bills; once they are acquired by the system, they are always kept on file for future reference, and through defined states their history is traced starting from the acquisition to the delivery or to return to the customer.

The program is structured for a multi-customer management, i.e. each bill or delivery order is loaded by way of a special module in a single archive with univocal references.

In any moment the engagement of the bills entered in the lists can be checked on display for the different delivery zones.

The proposal or entry of the delivery round is fed by all the bills still present in the archive and not yet entered in other rounds or returned from not executed deliveries.

For each delivery round it is possible to obtain the real time calculation of the vehicle saturation. Thus one has at disposal a simple and proposing instrument to create and manage the lists with a real time assessment of the loading capacity.

Upon closing the lists, the costs and revenues of the delivery can be immediately shown.

Modules

• Acquisition of delivery notes
• Management of the delivery rounds and lists
• Active and passive rates
• Delivery result
• Invoicing
• Printouts and statistics

Full load transport (TCD)

TCD program allows optimising the operative work of the Traffic Office through: loading of transport orders, vehicle assignment, application of transport prices, service final balance, invoicing, statistic analysis.

Available modules

• Entry of the trips already taken or to be taken
• Automatic acquisition of active and passive rates on the base of the trip data or specific allocation of costs and revenues by single trip
• Printouts of the trips by date and place, print of the loading order and order confirmation
• Inquiries and researches on the executed trips by customer, carrier, leaving date, arrival date, destination, etc..
• Possibility to recall a single trip and to enter, upon learning about, all the data that will be useful for invoicing and checking: type of vehicle, driver, number plate, km, weight, number and date of the bill, number of collections, stops, etc.

• Managing the rates by Customer and Sub-carrier according to the vehicle used and the distance to cover
• Possibility to manage rates in other currency
• Managing flat rates, rates by quintal with the minimum chargeable, subsequent deliveries, price bracket, by percentage on revenues, rates per kilometre, per hour, per pallet
• Automatic rate duplication and update

• Managing the trips to invoice by: customer - date – number of trip - distance - vehicle
• Managing pre-invoicing check and invoice printing and re-printing. Upon issuing the final invoice, its number is entered in the relevant trips and an historical invoice database is created
• Managing the carrier invoicing checking. The same selections of the invoicing are available so as to obtain a list that can be used to check the carrier invoice or the copy to be transmit to the carrier as pre-invoice
• Entry of invoices in any accounting program in any type of system

A wide series of checking lists of the trip are envisaged, which in addition to the trip identification data highlight costs, revenues and their margins and percentages both in detail and as total.

Management of vehicles park (GPA)

Management of vehicle database with the relevant terms, management of maintenance activities, analysis of consumptions and management of costs.

This program is addressed to all those companies that want to keep their vehicle fleet under control by using the following modules:

Vehicle database

• Managing the vehicle identification data
  

• Managing the purchasing and depreciation values, and comparison data

• Entry of periodic checks and maintenance activities on the vehicle, both by kilometres and date
• Managing the last check made and the next check to be made, with early advice

• Managing the administrative terms, such as stamp duties and insurances
• Automatic terms checking and advising the user for single vehicle as well as for the complete vehicle park

• Fuel: allows to specify the refuelling station  and date, the amount, the litres, the cost per litre for each refuelling
• Motorway: manages the toll payment date, the entry/exit points and the type of rate, thus giving the amount automatically
• Maintenance: specifies activity date, type of check or work made, total cost of the operation. The operation total cost may be detailed by entering the number of labour work hours and its hourly cost, the total cost of spare parts
• A punctual writing of these archives allows the automatic update of the Kilometre Table

• Entry and management of the costs and revenues attributable to the vehicle, either in condensed or detailed form
• Aggregation of the single cost items into analysis groups that can be defined at discretion
• Possibility to manage the amounts in foreign currency

• Automatic unloading according to the maintenance schedule
• Inventory management with warehouse valorisation

A wide series of checking lists are envisaged to highlight the costs and revenues as total or by kilometre, the kilometres covered and the consumptions.

Utility functions

Query: to customise the selection and arrangement criteria for all prints; printing can be issued on paper or on video, or if a modem is available, be transmitted via fax.

Tables: using tables that can be configured by the user offers maximum flexibility with the company reality.

Motorway entry points and tolls: possibility to create a motorway price-list so as to automatically obtain the toll amount.

Cost and revenue items: management of the items to be used to register the costs and revenues for each vehicle in order to allows analyses that best suit one owns requirements.

Maintenance items: to be configured depending on the type of technical checks to be carry out on the vehicles.